Managers and HR teams often need a clear way to introduce a team event and explain what employees should expect.
Share the practical details early, use consistent information across internal channels and provide a contact for accessibility or participation questions.
How to Introduce the Event
Explain that the event is coach-led, no-contact and organized around short objectives. Share the date, time, location, what to wear, how teams and rounds will work, and whom employees can contact with accessibility or participation questions.
Set Clear Expectations
Use the same practical event details across email, calendar and internal messaging so employees receive consistent information before the event.
- Date, time, location and arrival instructions
- Comfortable clothing and footwear suitable for active movement
- The non-contact format, short rounds and team flow
- Organizer contact information for accessibility and participation questions
Create Friendly, Low-Pressure Team Play
Organizers can choose departments, mixed groups or pre-assigned teams. GAMEYARD explains the objectives, organizes the active teams and manages the scheduled rounds and rotations.
Participation and Accessibility Planning
GAMEYARD uses objective-based missions and can discuss adjustments to rounds, pacing and roles. Accessibility, sensory, mobility and participation needs should be shared before booking so the activity and proposed setup can be reviewed.
What the Event Format Offers
The event creates an active shared experience where employees can communicate, participate and work through team objectives together. These are participation opportunities, not guaranteed workplace outcomes.
Learn more about GAMEYARD objective-based laser tag missions.
Copy-Ready Team Announcement
Copy and adapt this example for your team:
Subject: Upcoming GAMEYARD Team Event
Hi team,
We have a GAMEYARD mobile laser tag event planned for [date] at [location].
The activity will be professionally run by the GAMEYARD crew and will include short, objective-based, non-contact rounds. GAMEYARD will provide the equipment, explain the rules, organize the teams, manage the rounds and handle the event flow.
Please wear comfortable clothing and footwear suitable for active movement.
If you have any accessibility, sensory, mobility or participation questions, please contact [organizer name or email] before the event so the details can be reviewed in advance.
Event details:
Date:
Time:
Location:
Arrival instructions:We look forward to seeing everyone there.
Review GAMEYARD corporate event options and the guide to hosting an on-site laser tag team event.
When you are ready, request a corporate quote and share your date, group size, proposed space and event objectives. Prefer a call or text? 289-627-7744.
Reviewed for operational accuracy by Farhad Shiri, Founder of GAMEYARD.